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OFFSTAGE

Opening

Try the live demo

Your event, run offstage.

Fourteen AI agents run the work behind your event, each paired with a human lead. Anything public, bulk or about money waits for a person to approve it.

Try the live demo How it works

Cue 01

The chaos before the show

Every college event starts the same way: bright people, big ideas, and nothing in one place.

  • 01

    Plans split across WhatsApp groups and five people’s heads.

  • 02

    The same questions, asked again and again.

  • 03

    A speaker cancels. Nobody hears about it in time.

  • 04

    Volunteers unsure where to be or what comes next.

  • 05

    Money tracked in chat threads and memory.

  • 06

    No proper report when the event ends.

  • 07

    WiFi collapses at peak check-in.

  • 08

    Faculty approvals, OD letters, certificates: a paper trail with no end.

Then the lights come up on a different way to run a show.

Cue 02

Enter the Commander

Intake interview

  1. Organiser

    The organiser talks to the Commander.

  2. Commander

    The Commander interviews them about the event.

  3. Commander

    It drafts the event plan and the timeline.

  4. Commander

    It builds the agent team for this event.

  5. Commander

    Every agent reports to a human lead.

Event plan

Timeline

  • Registrations
  • Sponsors and budget
  • Speakers and sessions
  • Volunteer shifts
  • Event days

Agent teamEach one reports to a human lead

  • Commander
  • Planner
  • Finance
  • Sponsorship
  • Marketing
  • Registrar
  • Scheduler
  • Speaker Liaison
  • Crew Chief
  • Logistics
  • Herald
  • Helpdesk
  • Radar
  • Chronicler

Next: how it works

One shared source of truth.

Cue 03

How it works

One rule runs every agent, every hour of the event.

  1. 01Agents propose.
  2. 02Policy decides.
  3. 03Humans approve.
  4. 04Code executes.

Emergencies go straight to humans. Every lead is alerted.

Autonomy tiers

  • T0Internal records only: automatic.
  • T1One person, reversible: automatic, with a 10-minute undo.
  • T2Many people, public, or money: the agent's human lead approves.
  • T3Irreversible, official or bulk: two approvals, owner or faculty when configured.

Cue 04

The crew

14 agents, every one with a human lead. Scroll to turn the stage.

  • PlannerTimeline, milestones, overdue work.Human lead: Event head
  • FinanceBudget, ledger, overspend warnings. Never pays.Human lead: Treasurer
  • SponsorshipProspects, pitch drafts, follow-ups.Human lead: Sponsorship lead
  • MarketingContent calendar, post drafts, registration funnel.Human lead: Marketing lead
  • RegistrarRegistrations, waitlist, duplicates, teams.Human lead: Registrations lead
  • SchedulerSessions, rooms, clashes, replanning.Human lead: Program lead
  • Speaker LiaisonConfirmations, AV and travel needs, reminders.Human lead: Program lead
  • Crew ChiefVolunteer shifts, no-shows, breaks.Human lead: Volunteer lead
  • LogisticsRooms, AV, food counts, inventory.Human lead: Logistics lead
  • HeraldAnnouncements and reminders. Sends after approval.Human lead: Comms lead
  • HelpdeskQuestions, cited answers, escalation.Human lead: Comms lead
  • RadarCheck-ins, question spikes, incidents, voice notes.Human lead: Ops lead
  • ChroniclerReports, certificates, OD lists, lessons.Human lead: Event head
CommanderIntake interview, event plan, agent team, daily briefing, what-if, conflict resolution.Human lead: Event head

Cue 05

The show must go on

Live ops board

Event clock, from 2:03 PM to 2:11 PM

The keynote speaker cancels.

The event continues.

Event log

  1. 2:03InputThe keynote speaker cancels at 2:03 PM.
  2. 2:03CommanderThe cancellation wakes the Commander.
  3. 2:04CommanderIt pulls in the Scheduler, Speaker Liaison, Crew Chief, Herald and Helpdesk.
  4. 2:05SchedulerThe solver checks every room and slot.
  5. 2:05SchedulerThree valid slots come back.
  6. 2:06CommanderRipple view shows everyone the move touches.
  7. 2:07PolicyPolicy marks it T3: two approvals needed.
  8. 2:07Program leadThe program lead approves.
  9. 2:08FacultyFaculty approves on their phone.
  10. 2:09HeraldAttendees, volunteers and the speaker hear it on their own channel.
  11. 2:09HelpdeskHelpdesk answers with the new time.
  • 93 attendees told
  • 2 volunteers moved
  • 1 session moved
  • 2 human approvals

Illustrative, from the seeded HackNova demo

Cue 06

What runs backstage

  • 01

    Ripple view

    Change one session and see everything it touches: rooms, attendees, volunteers, announcements and helpdesk answers, before anything changes.

  • 02

    Glass-box agents

    Every agent step shows its model, tokens, cost and the evidence it cited. Nothing happens in a black box.

  • 03

    Check-in when WiFi dies

    Volunteers keep checking people in with no network. Scans queue on the phone and sync, with duplicates flagged, when WiFi returns.

  • 04

    Confusion Radar

    When 8 people ask the same thing in 10 minutes, Radar raises it and proposes an announcement before the queue grows.

  • 05

    Built for Indian colleges

    OD letters, certificates with a public verify page, faculty approvals: handled the way your campus actually works.

  • 06

    What-if simulator

    Lose a speaker or a room, cut the budget, or add 30% more people. See the impact in a sandbox, with real data untouched.

Cue 07

Measured during the hackathon

  • 95%of helpdesk answers grounded in cited event documents
  • 20 / 20prompt injection attacks blocked by the guard
  • 42 / 42schedule solver checks passed, no clashes let through
  • US$0.03approximate model cost of one full demo run

Cue 08

Trust is the contract

  • 01Humans approve what matters.
  • 02Cited sources for every answer.
  • 03“I don’t know” when it doesn’t know.
  • 04Designed against the OWASP LLM Top 10.
  • 05Minimum data, by default.
  • 06Aligned with DPDP principles.

Every automated message says so

Hover, tap or focus to turn it over

“Drafted by OFFSTAGE, approved by the program lead”

Curtain call

  • Event completed.
  • Operations closed.
  • Reports created.
  • Certificates prepared.
  • Lessons saved.

The show goes on.

OFFSTAGE runs everything behind it.

1st Prize, AIML Hacks 2026, KG Reddy College

Team MASTICODE: Vedant Idlgave, Abhinav Nakka, V Thanishka

Try the live demo See the attendee side

About this demo

This is a live demo with simulated data. No real messages are sent and nothing is charged.

Contact

Want OFFSTAGE for your event?

Tell us about your fest, hackathon or conference and we will get back to you.

Contact us Source code on GitHub